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Embody Wellness seeks
Receptionist

Position Overview:
 

The Receptionist ensures smooth daily operations by supporting therapists, clients, and management. This role requires excellent communication, organization, and multitasking skills to maintain a welcoming and efficient front desk environment.

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Key Responsibilities:

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Client & Therapist Support

  • Greet clients, manage check-ins/outs, process payments, and book/rebook appointments.

  • Maintain awareness of the day’s and week’s schedules—identify and fix gaps, room changes, or missing information.

  • Support therapists in client transitions and ensure a seamless experience.
     

Administrative & Office Duties

  • Answer phones, respond to Google Messages, and manage communications promptly.

  • Maintain client files, QuickBooks data entry, and MindBody records.

  • Assist management with office tasks and reports as needed.

  • Keep the front desk, lobby, and common areas clean and organized.

  • Perform light maintenance and restocking of supplies.
     

Sales & Promotion

  • Confidently discuss promotions and rebooking with clients in an authentic, professional manner.
     

Team & Culture

  • Collaborate respectfully with a team of emotional, empathetic professionals.

  • Encourage professionalism and stay focused despite distractions.

Provide gentle reminders to others as needed to maintain standards.

 

Qualifications:

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  • Valid driver’s license.

  • Proficient with computers and web-based tools.

  • Ability to learn and use: MindBody, QuickBooks, Google Messages, and WhatsApp.

  • Strong communication, organization, and time management skills.

  • Calm and adaptable under pressure with frequent interruptions.

  • Understanding of basic massage concepts and a personal commitment to receiving massage biweekly.

  • Positive, enthusiastic, and self-motivated attitude.

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Daily / Weekly Tasks:

 

Daily

  • Open and close office: lights, diffusers, temperature, and cleanliness.

  • Review messages, notes, and schedules; adjust or confirm appointments.

  • Process payments, client files, deliveries, and communication follow-ups.

  • Keep bathrooms, lobby, and work areas tidy and stocked.
     

Weekly / Biweekly

  • Ensure therapists complete required tasks (SOAP notes, rebooks, clean-up).

  • Maintain sheet closet and supplies.

  • Complete tasks listed in Google Calendar.
     

Monthly

  • Update and display current specials and promotional materials.

  • Assist with inventory and restocking.

 

 

 

Summary:

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This role is ideal for a friendly, detail-oriented multitasker who enjoys creating a calm, professional environment and supporting both clients and staff in a busy wellness setting.
 

If you feel like you'd be a good match for our team, please complete the application below and we will contact you to set up an interview. Thank you!
 

Reception/Management Job Application

Embody Wellness is an equal opportunity employer. This application will not be used for limiting or excluding any applicant from consideration for employment on a basis prohibited by local, state or federal law. Should an applicant need reasonable accommodation in the application process, he or she should contact a company representative.

APPLICATION INFORMATION

Position Applying for:

What days and times are you available to work?

PERSONAL INFORMATION

Are you at least 18 years of age?
Yes
No
Are you a U.S. Citizen or approved to work in the U.S?
Yes
No
Do you have any condition which would require job accommodations?
Yes
No
Have you ever been convicted of a criminal offense?
Yes
No

(Note: No applicant will be denied employment solely on the grounds of conviction of a criminal offense. The date of the offense, the nature of the offense, including any significant details that affect the description of the event, and the surrounding circumstances and the relevance of the offense to the position applied for may, however, be considered)

JOB SKILLS / QUALIFICATIONS

EDUCATION & TRAINING

Do you have a high school diploma or equivalency?
Yes
No
Are you familiar with the MindBody app?
Yes
No
Are you familiar with Google Suite/Apps?
Yes
No
Do you have any fitness certifications?
Yes
No
Do you agree to receive bodywork at least once a month?
Yes
No
Are you comfortable working on a team?
Yes
No
Are you confident you can remain calm and organized in an ever changing environment with frequent interruptions?
Yes
No
Are you comfortable being self-sufficient while the owner/management is not in the office?
Yes
No
Are you comfortable upselling, promoting ancillary services and asking clients to rebook?
Yes
No

EMPLOYMENT HISTORY

1.

2.

REFERENCES

Please provide 3 non-family references:

AT-WILL EMPLOYMENT: The relationship between you and Embody Wellness is referred to as “employment at will.” This means that your employment can be terminated at any time for any reason, with or without cause, with or without notice, by you or Embody Wellness. You understand that your employment is “at will,” and that you acknowledge that no oral or written statement or representations regarding your employment can alter your at-will employment status, except for a written statement signed by you and the owner of Embody Wellness.

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For an appointment, please text

(805) 217-3307

1857 Knoll Dr, Ventura, Ca 93003

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